BarBackFlow is a suite of lightweight operations tools for food service — restocking, transfers, and daily task management — giving managers real-time visibility into what's moving, who's doing what, and when.
Restock requests from any phone in under a minute. No install, no training.
Daily task lists, inter-unit transfers, and live restock tracking in one place.
Spend by unit and GL code, task success rates, and who did what — across every location.
No training required. No app to install. Works on any phone, from any browser, on the floor.
A Progressive Web App — staff add it to their home screen from Safari or Chrome. No app store, no IT department, no install policy to navigate.
Items are pre-loaded per location. Staff tap to add, set quantity, and publish. The whole restock request takes less time than writing it on a slip of paper.
When an order is published, the whole team gets notified immediately — even with the app closed. No more checking paper logs or missed radio calls.
See orders, transfers, and total value by day, week, or month. Top items by volume, and breakdowns by employee — all in the supervisor panel.
Every item carries a GL code and category. Export PDF or CSV with daily subtotals and GL summaries — ready to drop into your accounting workflow.
Log transfers between any two locations — Coffee Bar, Tea Bar, and satellite units. Every transfer is tracked, attributed, and included in cost reports.
Staff see a fast, clean mobile interface. Supervisors see a full reporting panel. Managers see every unit in the region at once.
The same platform also runs your shift routine. Scheduled task lists with checklists, reminders, and a full completion history — so opening, closing, and everything between happens the same way every day, no matter who's on shift.
Each task list has a time window and fires a notification before it starts. Repeat daily, on selected weekdays, or run one-time lists for special events.
Check off items as you go. A list can be closed even when incomplete — it's then marked as partial, with an optional comment explaining why. No fake 100%s.
Every completed list is logged with time, completion rate, who closed it, and comments — a day-by-day record of how the shift actually ran.
Supervisors create, edit, duplicate, and retire task lists themselves — no vendor involvement, no tickets. The routine evolves as the operation does.
The shift routine lives in the app, not in someone's head. A new supervisor follows the checklists and runs a correct day from shift one — no shadowing weeks, nothing lost when people move on.
No complex setup, no migration project. BarBackFlow is live the same day you decide to try it.
Your bar's products, GL codes, and unit pricing are loaded in before day one. Staff never see cost data — only the items they need to request.
No account creation, no passwords. Staff bookmark the URL or add it to their home screen. First restock order goes out in minutes.
The admin panel shows live orders, historical reports, GL summaries, and employee-level breakdowns. Export to PDF or CSV on demand.
Less time spent on coordination. Fewer mistakes. A team that's aligned without a group chat thread for every restock.
BarBackFlow is currently live at food service locations in Bellevue, WA and Seattle, WA. Tell us about your operation and we'll set up a demo.